Policy for Constructive Dialogue with Shareholders

Latest Update : Sept.3, 2019

Policy for Constructive Dialogue with Shareholders

Basic Views

The Board of Directors has resolved the following as a policy for promoting constructive dialogue with shareholders and investors.

Based on our company credo "The Five Principles", the Company strives to realize sustainable growth and the medium-to long-term enhancement of corporate value. To accomplish this, the Company recognizes the understanding and support of stakeholders including shareholders and investors is essential.

As part of this measure, the Company actively carries out dialogue with shareholders and investors. At the same time, the Company strives to fulfill accountability as a corporation by explaining and disclosing information concerning management situation including progress of management plans, quantitative financial information, and non-financial information such as on corporate governance, the environment and CSR in a timely and appropriate manner using the Integrated Report.

(*) Our company credo "The Five Principles"
MinebeaMitsumi has upheld "The Five Principles" described in the following as a set of our company credo. Please refer to Corporate Philosophy.

  • (1) Be a company where our employees are proud to work
  • (2) Earn and preserve the trust of our valued customers
  • (3) Respond to our shareholders' expectations
  • (4) Work in harmony with the local community
  • (5) Promote and contribute to global society

Link to Our Corporate Philosophy and Company Credo

Systems and Initiatives for Dialogue with Shareholders

To promote active dialogue with shareholders and investors, we have appointed the chief executive officer as a person in charge of the system, and appointed a director to supervise overall activities as well as setting up an Corporate Communications and Investor Relations office as a dedicated department. We also engage in investor relations activities by exchanging information and organically collaborating with related departments, such as accounting, business administration, legal affairs, general affairs, sales, and manufacturing.

The views of shareholders and investors obtained through these dialogue activities are shared and utilized, and provided as feedback to management and related divisions through the distribution of reports at meeting bodies when necessary.

The Company hosts presentations of financial results and telephone conferences of financial results for institutional investors and securities analysts, and regularly organizes visits to investors outside of Japan.

At the same time, the Company makes efforts to disclose information through its corporate website.

In addition, the Company pays attention to the management of insider information in accordance with the "MinebeaMitsumi Group regulations on insider trading prevention", so that important facts that have not yet been disclosed are not communicated in our dialogue with shareholders.

Measures to Vitalize the General Shareholders' Meeting and to Facilitate the Smooth Exercise of Voting Rights

Early notification of Ordinary General Meeting of Shareholders

For the 73rd Ordinary General Meeting of Shareholders held on June 27, 2019, we mailed the convocation notice on June 4th, more than 3 weeks before the meeting.

Moreover, we disclosed the convocation notice (Japanese and English versions) to the Tokyo Stock Exchange and on our website 4 days prior to mailing it. In this manner, we have appropriate system to provide information to shareholders.

Allowing electronic exercise of voting rights

A system for executing voting rights through the Internet has been in place since 2006, the 60th Ordinary General Meeting of Shareholders.

Initiatives to facilitate a better voting environment for institutional investors, including participation in the electronic proxy voting platform

We have been using the "Electronic Voting Platform for Foreign and Institutional Investors" operated by ICJ, Inc. since the 62nd Ordinary General Meeting of Shareholders held in June 2008.

Disclosure of voting results

The results of exercise of voting rights for proposals at the Ordinary General Meeting of Shareholders are posted on EDINET as an Extraordinary Report, as well as being posted on our website in both Japanese and English.

IR Activities (FY3/2019)

Regular presentations and conference call held for securities analysts and institutional investors 4 times
(each financial quarter)
Roadshow visiting overseas institutional investors 4 times
We visited institutional investors in Europe, U.S.A. and Asia
Presentations sponsored by securities companies (Japan and overseas) 10 days
Presentations sponsored by securities companies (Japan)
Overseas factory tours for analysts and institutional investors 1 time
Individual meetings and Telephone coverage for analysts and institutional investors About 560 times
Issuing investor relations-related printed/digital materials Integrated Report, etc.
Planning and updating the investor relations section of website

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